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Published : Tue: Mar 31 2020 :1 AM.
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An implementation can be a tough animal to tame depending on how you structure it. Having the right tools and methodology behind you to define and run a project can go a long way towards a successful deployment or development effort. Since a project can span several months and involve a variety of resources and skill sets, your role as a PM is to define the rules and manner in which the team will work under so the entire implementation does not falter.
Its probably easier to look for a good rental checklist online or at a local library than it would be to create one from scratch, but it depends on the unit and the time you are willing to spend. A quick Google search for `rental checklist` or `rental checklist template` would be a good place to start. If you are happy with a hardcopy or prefer not to use the computer, a local library would be a good place to start. Additionally, some stores that carry business use documents may also have some inexpensive forms. A checklist is a list of items or tasks to be documented, checked and followed closely. The list of tasks in a checklist are to be remembered also but as it is hard to remember a lengthy list of tasks and items, the tasks and items are documented for reference and so that they are not forgotten.
Most team members often feel overwhelmed with the prospect of having to worry about timelines and tasks they need to accomplish over the duration of the work effort. Helping them to stay focused and organized is a key skill that a PM must bring to the table when running a project. One of the tools you can use to get things structured and organized is the "Project Checklist". This checklist is a roadmap to setup and put a framework around the project before it gets started.
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It also works well within teams where tasks have to be scheduled to every member of the team. As tasks are completed, it is ticked off and new tasks are assigned. The display options can be altered as needed. Web based intranet applications will be best suited in this particular scenario.
Here are few important things to remember when you build your checklist: 1. The devil is in the details. Include as many details as possible, even if for your own reference. 2. Include an autodate/time stamp function so each time you update the checklist, the file keeps track of when you did it. 3. Incorporate a way to communicate your checklist. Not every event participant needs your level of detail, nor does everyone need to see the budget. But do develop a nice summary style interface that people can scan for information. Spreadsheets do not lend themselves well to this, but something like Bento by filemaker does. Linking spreadsheet detail to your database is simple. 4. Also incorporate a way to quickly and easily communicate checklist details to everyone. In Bento it is very easy to pull email addresses from your contacts and send the information in just a few keystrokes.